{ "updatedDate": "2020/11/12", "milestones": [ { "milestoneID": 1, "milestoneDesc": "VA CIO is revising existing policy regarding how all IT-related activities are acquired. The new policy is projected be completed by April 30, 2016 and will ensure that all IT-related purchases will require CIO approval.", "milestoneTargetCompletionDate": "2016/12/31", "milestoneStatus": "Complete", "milestoneStatusDesc": "The VA Directive 6008 or IT/Non-IT policy affirms the VA CIO's oversight authority over all VA IT-related assets required by FITARA. The policy establishes the roles and responsibilities across the VA, that all IT related purchases will require CIO approval regardless of funding source and are subject to all VA CIO-defined processes and enterprise-wide IT policy rules, and standards that are in accordance with all federal laws, regulations and industry best practices.", "commonBaselineArea": "budgetFormulation", "dcoiArea": "nonDataCenter" }, { "milestoneID": 2, "milestoneDesc": "All IT acquisitions will be fully compliant with all CIO-defined information technology policy, rules, and standards. Supporting processes will be developed and implemented by April 30, 2016", "milestoneTargetCompletionDate": "2016/12/31", "milestoneStatus": "Complete", "milestoneStatusDesc": "The VA Directive 6008 or IT/Non-IT policy ensures CIO oversight and authority over IT resources. This policy certifies that all IT-related assets are acquired within the constraints and intent of the VA's IT System appropriation account, provides guidance as to when IT-related assets must be funded from the IT Systems appropriation account and when these assets may be funded from funding sources other than the IT enterprise-wide IT policy rules, standards and oversight defined by VA's CIO.", "commonBaselineArea": "budgetFormulation", "dcoiArea": "nonDataCenter" }, { "milestoneID": 3, "milestoneDesc": "OI&T will also transition to two new functional capabilities: 1) an Enterprise Program Management Office (EPMO) that will be responsible for the overall IT design, engineering and portfolio management processes within VA, subsuming the role of the IT PPBE Board, and 2) senior account manager functions aligned to each administration that will essentially serve in as lead portfolio manager capacity for the administration.", "milestoneTargetCompletionDate": "2016/09/30", "milestoneStatus": "Complete", "milestoneStatusDesc": "The EPMO and Account Management functions supports the CIO in decision processes for all annual and multi-year planning, programming, budgeting, and execution decisions. Account Management are aligned to each administration undersecretary (Benefits, Corporate, and Health). They are responsible for the overall vision of information management (IM)/IT capabilities supporting the administrations, assessment of business requirements and advocacy budget prioritization and formulation process.", "commonBaselineArea": "budgetFormulation", "dcoiArea": "nonDataCenter" }, { "milestoneID": 4, "milestoneDesc": "In 2016, the establishment of the EPMO and its senior account managers will provide the ITLB and VAEB with the information needed to gauge if a project or program is achieving its desired results on-time, on-budget, and at a level of quality that meets or exceeds the needs of our nation?s Veterans. During the pre-budget process, the ITLB and VAEB will be able to proactively terminate obsolete or unsuccessful programs or projects ahead of the budget submission, thereby reducing costs and shifting resources areas that are underserviced.", "milestoneTargetCompletionDate": "2016/09/30", "milestoneStatus": "Complete", "milestoneStatusDesc": "EPMO and Program Review Board (PRB) support the CIO. EPMO oversees the overall IT design, engineering, and portfolio management processes. PRB oversees major focus areas: 1) Strategic alignment, 2) Value delivery, 3) Resource management, 4) Risk management, and 5) Performance measurement. The PRB utilizes critical milestones of the Veteran-focused Integration Process (VIP) ? a Lean-Agile framework that efficiently streamlines project/program/portfolio level activities.", "commonBaselineArea": "budgetFormulation", "dcoiArea": "nonDataCenter" }, { "milestoneID": 5, "milestoneDesc": "Importantly, the VIP will reduce required documentation by two-thirds, decrease the number of gates from five to two, and reduce the overall cycle time from six to three months. The details of this process are currently being finalized. Its introduction is scheduled for the beginning of 2016.", "milestoneTargetCompletionDate": "2016/09/30", "milestoneStatus": "Complete", "milestoneStatusDesc": "The VIP lifecycle begins with Epics that define user needs and initiate the project-planning phase. Based on the outcomes Critical Decision Point #1 determines if projects is developed. Development occurs in three-month increments, Critical Decision #2, determines if product is released. Reviews are held to ensure requirements are updated and appropriate parties are prepared for the additional release(s). The product is the solution, the project is the vehicle and VIP is the road it travels.", "commonBaselineArea": "budgetExecution", "dcoiArea": "nonDataCenter" }, { "milestoneID": 6, "milestoneDesc": "Administration specific (VHA, VBA, and NCA) Program Managers will facilitate collaboration, performance measurements, and open lines of communication for the CIO and the administrations.", "milestoneTargetCompletionDate": "2016/04/30", "milestoneStatus": "Complete", "milestoneStatusDesc": "OI&T has established a new organization ? IT Account Management positions to serve as lead portfolio managers for each administration (Benefits, Corporate, and Health). They report directly to their respective Under Secretaries and are responsible for IM/IT capabilities to support the administration, assess business requirements and their translation into IT requirements, and the advocacy of all administration-specific requirements in the budget prioritization and formulation process.", "commonBaselineArea": "budgetExecution", "dcoiArea": "nonDataCenter" }, { "milestoneID": 7, "milestoneDesc": "A policy is being revised and coordinated with the Administrations to clearly define anything that attaches to and communicates with VA networks regardless of how funded as ?officially? IT and subject to all policies, rules, standards and processes defined by the VA CIO. This policy will be finalized in the first quarter of 2016, with associated control mechanisms to follow in order to ensure compliance.", "milestoneTargetCompletionDate": "2016/12/31", "milestoneStatus": "Complete", "milestoneStatusDesc": "The VA Directive 6008 or IT/Non-IT policy affirms the VA CIO's oversight authority over all VA IT-related assets required by FITARA. The policy establishes the roles and responsibilities across the VA, that all IT related purchases will require CIO approval regardless of funding source and are subject to all VA CIO-defined processes and enterprise-wide IT policy rules, and standards that are in accordance with all federal laws, regulations and industry best practices.", "commonBaselineArea": "budgetExecution", "dcoiArea": "nonDataCenter" }, { "milestoneID": 8, "milestoneDesc": "Importantly, the VIP will reduce required documentation by two-thirds, decrease the number of gates from five to two, and reduce the overall cycle time from six to three months. The details of this process are currently being finalized. Its introduction is scheduled for the beginning of 2016.", "milestoneTargetCompletionDate": "2016/12/31", "milestoneStatus": "Complete", "milestoneStatusDesc": "The VIP lifecycle begins with Epics that define user needs and initiate the project-planning phase. Based on the outcomes Critical Decision Point #1 determines if projects is developed. Development occurs in three-month increments, Critical Decision #2, determines if product is released. Reviews are held to ensure requirements are updated and appropriate parties are prepared for the additional release(s). The product is the solution, the project is the vehicle and VIP is the road it travels.", "commonBaselineArea": "acquisition", "dcoiArea": "nonDataCenter" }, { "milestoneID": 9, "milestoneDesc": "The CIO is the final approval authority in the ITARS process and has access and visibility to all information in ITARS. Policy is being revised to ensure that all IT-related acquisitions, regardless of how (and by whom) funded will be subject to the policies, rules, standards and processes defined by the VA CIO. This policy will be introduced in the first quarter of 2016.", "milestoneTargetCompletionDate": "2016/12/31", "milestoneStatus": "Complete", "milestoneStatusDesc": "Due to OIT's newly identified strategy, the process has begun to discontinue the use of ITARS for review of all IT-related acquisitions. The Acquisition Review Module (ARM) within the Budget Tracking Tool (BTT) has been identified as the new tool to regulate and review future IT-related acquisitions. See Milestone 24.", "commonBaselineArea": "acquisition", "dcoiArea": "nonDataCenter" }, { "milestoneID": 10, "milestoneDesc": "While VA does not have bureau CIOs, OI&T is currently in the process of establishing account management positions within OI&T which will serve in a lead portfolio manager capacity for each administration. They will have a dotted-line direct reporting relationship to their respective Under Secretary and be responsible the overall vision for IM/IT capabilities supporting the administration, the assessment of all administration-specific business requirements and their translation into IT requirements, and the advocacy of all administration-specific requirements in the budget prioritization and formulation process. All IT personnel supporting each administration will remain OI&T employees. This structure will be stood up by April 30, 2016.", "milestoneTargetCompletionDate": "2016/04/30", "milestoneStatus": "Complete", "milestoneStatusDesc": "OI&T has established a new organization ? IT Account Management positions to serve as lead portfolio managers for each administration (Benefits, Corporate, and Health). They report directly to their respective Under Secretaries and are responsible for IM/IT capabilities to support the administration, assess business requirements and their translation into IT requirements, and the advocacy of all administration-specific requirements in the budget prioritization and formulation process.", "commonBaselineArea": "organizationAndWorkforce", "dcoiArea": "nonDataCenter" }, { "milestoneID": 11, "milestoneDesc": "These Account Managers will have a direct dotted-line reporting relationship to their respective Under Secretary. As they will be OI&T employees reporting directly to the VA CIO, the primary input into their annual performance reviews will come from the VA CIO. This structure will be stood up by April 30th, 2016.", "milestoneTargetCompletionDate": "2016/04/30", "milestoneStatus": "Complete", "milestoneStatusDesc": "OI&T has established a new organization ? IT Account Management positions to serve as lead portfolio managers for each administration (Benefits, Corporate, and Health). They report directly to their respective Under Secretaries and are responsible for IM/IT capabilities to support the administration, assess business requirements and their translation into IT requirements, and the advocacy of all administration-specific requirements in the budget prioritization and formulation process.", "commonBaselineArea": "organizationAndWorkforce", "dcoiArea": "nonDataCenter" }, { "milestoneID": 12, "milestoneDesc": "OI&T has established an OI&T Strategic Human Capital Plan Refresh Working Group to address our workforce requirements and lessons learned, as well as to incorporate all FITARA requirements. The Human Capital Planning Group was established in March 2015 and will complete the refresh plan for publication not later than April 30, 2016.", "milestoneTargetCompletionDate": "2016/04/30", "milestoneStatus": "Complete", "milestoneStatusDesc": "OI&T's set of competency requirements for IT staff and leadership positions includes the following: OI&T leverages a current workforce planning process that can anticipate and respond to changing mission requirements. Based on human capital or human resource requirements the OI&T Human Capital Workforce Planning Group can immediately alert and employ to identify/analyze gaps, surpluses or any other concerns related to how OI&T sustains, manages, and grows the workforce.", "commonBaselineArea": "organizationAndWorkforce", "dcoiArea": "nonDataCenter" }, { "milestoneID": 13, "milestoneDesc": "OI&T is refreshing the current Strategic Human Capital Plan which will ensure all baseline FITARA responsibilities are in place by December 31, 2016.", "milestoneTargetCompletionDate": "2016/12/31", "milestoneStatus": "Complete", "milestoneStatusDesc": "OI&T has established an OI&T Strategic Human Capital Plan Refresh Working Group to address our workforce requirements and lessons learned, as well as to incorporate all FITARA requirements. Some of the activities established by the team are: eIDPs, role-specific competency expectations, access to experimental learning, new SkillSoft and ITWD courses, OJT, certifications, and audits to ensure tools/technologies are relevant given current environment.", "commonBaselineArea": "organizationAndWorkforce", "dcoiArea": "nonDataCenter" }, { "milestoneID": 14, "milestoneDesc": "Update VA data center inventory; complete VA DCOI Strategic Plan", "milestoneTargetCompletionDate": "2016/09/30", "milestoneStatus": "Complete", "milestoneStatusDesc": "Data center inventory update was completed in Aug 2016 as planned. Due to conflicting instructions from OMB for the Aug 2016 submission of the DCOI Strategic Plan, VA resubmitted the strategic plan in Dec 2016. Milestone Closed.", "commonBaselineArea": "nonCommonBaseline", "dcoiArea": "other" }, { "milestoneID": 15, "milestoneDesc": "Begin VA Phase One data center consolidations ", "milestoneTargetCompletionDate": "2016/10/03", "milestoneStatus": "Complete", "milestoneStatusDesc": "Phase One consolidation work approved and resourced. Consolidation project plans complete. Pilot project kickoff began and implementation teams identified as planned. Milestone closed.", "commonBaselineArea": "nonCommonBaseline", "dcoiArea": "closures" }, { "milestoneID": 16, "milestoneDesc": "Develop and publish enterprise VA Data Center Standards", "milestoneTargetCompletionDate": "2016/12/31", "milestoneStatus": "Complete", "milestoneStatusDesc": "Data center facility and IT infrastructure standards approved. Milestone Closed.", "commonBaselineArea": "nonCommonBaseline", "dcoiArea": "optimization" }, { "milestoneID": 17, "milestoneDesc": "Develop and publish enterprise VA Data Center Strategy", "milestoneTargetCompletionDate": "2017/09/30", "milestoneStatus": "Complete", "milestoneStatusDesc": "Complete and shared with cross-functional consolidation team.", "commonBaselineArea": "nonCommonBaseline", "dcoiArea": "optimization" }, { "milestoneID": 18, "milestoneDesc": "Issue energy metering guidance for tiered data centers across VA", "milestoneTargetCompletionDate": "2019/09/30", "milestoneStatus": "Complete", "milestoneStatusDesc": "OMB issued the updated policy at the end of June 2019. The new OMB policy significantly changed the previous energy metering requirements. Now that the new policy has been issued, VA has identified the ITCs and Regional data centers that require metering. Guidance for metering these data centers has been completed for inclusion in procurement documents.", "commonBaselineArea": "nonCommonBaseline", "dcoiArea": "optimization" }, { "milestoneID": 19, "milestoneDesc": "Complete implementation of energy metering at 25% of tiered data centers", "milestoneTargetCompletionDate": "2020/09/30", "milestoneStatus": "Complete", "milestoneStatusDesc": "In FY19, funding and contract delays pushed out previously planned FY19 and FY20 energy metering implementations for most of the installations. (Funding and contractual constraints required the metering projects to be split across multiple fiscal years). In FY20, the COVID-19 pandemic constraints on travel and physical presence for non-essential work will require re-assessment of planned implementations once the constraints have been removed. Additionally, in FY20, newly identified opportunities for data center closures eliminated the requirement to meter several of the previously planned installations. Currently projected plans assume the COVID-19 constraints will be removed before the end of FY20.", "commonBaselineArea": "nonCommonBaseline", "dcoiArea": "optimization" }, { "milestoneID": 20, "milestoneDesc": "Begin VA Phase Two data center consolidations", "milestoneTargetCompletionDate": "2018/10/01", "milestoneStatus": "Complete", "milestoneStatusDesc": "Phase Two closures on medical campuses began in September 2017. Phase Two consolidations have begun and will continue through FY18, with a more concentrated effort on closing more complex data centers in FY19.", "commonBaselineArea": "nonCommonBaseline", "dcoiArea": "closures" }, { "milestoneID": 21, "milestoneDesc": "Achieve closure of 60% of non-tiered data centers", "milestoneTargetCompletionDate": "2020/09/30", "milestoneStatus": "Complete", "milestoneStatusDesc": "VA closed 43 non-tiered IDC data centers and 15 non-tiered non-IDC sites in FY18. This milestone is no longer applicable since the definition of a data center at the time the milestone was established is no longer valid per new guidance from OMB.", "commonBaselineArea": "nonCommonBaseline", "dcoiArea": "closures" }, { "milestoneID": 22, "milestoneDesc": "Complete quarterly update VA data center inventory for May submission.", "milestoneTargetCompletionDate": "2017/05/31", "milestoneStatus": "Complete", "milestoneStatusDesc": "May 2017 data center inventory update completed 5/31/2017.", "commonBaselineArea": "nonCommonBaseline", "dcoiArea": "other" }, { "milestoneID": 23, "milestoneDesc": "Establish data center categories to identify rooms that are physically inseparable from non-IT hardware and/or that perform a specific, non-standard set of tasks.", "milestoneTargetCompletionDate": "2017/12/31", "milestoneStatus": "Complete", "milestoneStatusDesc": "Discussions with OMB and internal review of potential categorizations are still in progress. Categories have been identified and discussed with OMB. Further, VA has engaged with the OMB work groups charged with making recommendations for the evolution of DCOI data center categorizations.", "commonBaselineArea": "nonCommonBaseline", "dcoiArea": "closures" }, { "milestoneID": 24, "milestoneDesc": "In an effort to streamline the acquisition process, OIT is combining acquisition, budget, and the technical review process for all IT-related requirements into the Budget Tracking Tool (BTT). Creating a sub-module within BTT called Acquisition Review Module (ARM), will ultimately expand the CIO access and visibility to all IT-related acquisitions.", "milestoneTargetCompletionDate": "2018/02/28", "milestoneStatus": "Complete", "milestoneStatusDesc": "OIT is currently in the developmental stages of the Acquisition Review Module (ARM). Leadership and Subject Matter Experts are formulating a transitional plan to phase out ITARS and implement the BTT ARM process.", "commonBaselineArea": "acquisition", "dcoiArea": "nonDataCenter" }, { "milestoneID": 25, "milestoneDesc": "To improve the OIT's FITARA self assessment for software reporting.", "milestoneTargetCompletionDate": "2018/02/28", "milestoneStatus": "Complete", "milestoneStatusDesc": "OIT is reviewing current processes, policies and procedures supporting software purchases, utilization and contracts to identify areas for improvement.", "commonBaselineArea": "acquisition", "dcoiArea": "nonDataCenter" }, { "milestoneID": 26, "milestoneDesc": "Create enhancements in the Acquisition Review Module (ARM) to address systems gaps regarding CIO and CIO delegate approval on acquisition strategies prior to award.", "milestoneTargetCompletionDate": "2018/07/01", "milestoneStatus": "Complete", "milestoneStatusDesc": "Established working group to develop enhancements and process workflows to include secondary acquisition strategy approval post contract office review.", "commonBaselineArea": "acquisition", "dcoiArea": "nonDataCenter" }, { "milestoneID": 27, "milestoneDesc": "Streamline the Governance process.", "milestoneTargetCompletionDate": "2017/11/30", "milestoneStatus": "Complete", "milestoneStatusDesc": "Restructured the Governance Boards from eleven boards to four boards. The restructured boards are OIT Governance Oversight Board (GOB), Program & Acquisition Review Board (PARB), Standards & Architecture Board (SAB) and the Organization & Workforce Board (OWB).", "commonBaselineArea": "acquisition", "dcoiArea": "nonDataCenter" }, { "milestoneID": 28, "milestoneDesc": "Establish OIT wide thresholds for review and approval of IT related acquisition request.", "milestoneTargetCompletionDate": "2017/11/30", "milestoneStatus": "Complete", "milestoneStatusDesc": "Acquisitions are reviewed and approved according to the following thresholds - 1) Acquisitions $15M are reviewed by the AS/CIO; 2) Acquisitions less than $15M are reviewed and approved by the DAS? and DCIOs; 3) Acquisitions less than $5M are reviewed and approved by Executive Directors; 4) Acquisitions less than $1M are reviewed and approved by Directors", "commonBaselineArea": "acquisition", "dcoiArea": "nonDataCenter" }, { "milestoneID": 29, "milestoneDesc": "Accelerate tiered data center closures in FY18.", "milestoneTargetCompletionDate": "2018/09/30", "milestoneStatus": "Complete", "milestoneStatusDesc": "VA closed 20 tiered IDC data centers in FY18. This milestone is no longer applicable since the definition of a data center at the time the milestone was established is no longer valid per new guidance from OMB.", "commonBaselineArea": "nonCommonBaseline", "dcoiArea": "closures" }, { "milestoneID": 30, "milestoneDesc": "Deploy a new automation tool for collecting data center inventory updates.", "milestoneTargetCompletionDate": "2018/05/31", "milestoneStatus": "Complete", "milestoneStatusDesc": "VA is collecting the May 2018 data center inventory updates in the new SQL-based tool instead of in previous methods using SharePoint or Excel.", "commonBaselineArea": "nonCommonBaseline", "dcoiArea": "optimization" }, { "milestoneID": 31, "milestoneDesc": "Proactively categorize VA data center inventory in accordance with draft FY19 OMB guidance for data center optimization.", "milestoneTargetCompletionDate": "2019/02/28", "milestoneStatus": "Complete", "milestoneStatusDesc": "VA categorized the inventory In preparation for expected new FY19 OMB guidance based on preliminarily OMB discussions. However, the final OMB guidance issued 1 Oct 2018, included different categorizations for new Key Mission Facilities that require a re-assessment and granulation of the previously identified categories. VA completed updating the inventory with the new OMB Key Mission categorizations in the final Q1/FY19 submission submitted to OMB.", "commonBaselineArea": "nonCommonBaseline", "dcoiArea": "optimization" }, { "milestoneID": 32, "milestoneDesc": "Engage VHA for the VA Data Center Optimization Plan Phase 2 pilot", "milestoneTargetCompletionDate": "2019/01/25", "milestoneStatus": "Complete", "milestoneStatusDesc": "OIT engaged VHA for the VA Data Center Optimization Plan Phase 2 pilot to identify the Campus Support Center (CSC) pilot site and begin planning the optimization. With this Milestone being completed, Milestone 33 is in progress.", "commonBaselineArea": "nonCommonBaseline", "dcoiArea": "optimization" }, { "milestoneID": 33, "milestoneDesc": "Complete planning and scheduling for the Phase 2 Consolidation Plan Pilot", "milestoneTargetCompletionDate": "2019/05/31", "milestoneStatus": "Complete", "milestoneStatusDesc": " Planning for the Phase 2 Consolidation Plan Pilot began with initial engagement of VHA. The Kansas City VAMC campus was selected for the pilot, and closure of the pilot site has been scheduled. This milestone is complete.", "commonBaselineArea": "nonCommonBaseline", "dcoiArea": "optimization" }, { "milestoneID": 34, "milestoneDesc": "Complete execution of the Phase 2 Consolidation Plan Pilot", "milestoneTargetCompletionDate": "2019/09/27", "milestoneStatus": "Complete", "milestoneStatusDesc": "Execution of the Phase 2 Consolidation Plan Pilot, DCOI-DC-50346 was completed in FY19.", "commonBaselineArea": "nonCommonBaseline", "dcoiArea": "optimization" }, { "milestoneID": 35, "milestoneDesc": "Develop FY2020 Data Center Optimization Plan Strategy", "milestoneTargetCompletionDate": "2019/09/30", "milestoneStatus": "Complete", "milestoneStatusDesc": "NDCOL develop internal strategy for FY20 consolidations to be included in living document. The FY2020 strategy includes continuation of Phase 2 Campus Support Centers (CSCs) optimization and kick-off of Phase 3 Mission Support Centers (MSCs) optimization. The plan is updated quarterly and briefed to Senior leadership.", "commonBaselineArea": "nonCommonBaseline", "dcoiArea": "optimization" }, { "milestoneID": 36, "milestoneDesc": "Develop and circulate approved FITARA Implementation Policy as recommended by OMB", "milestoneTargetCompletionDate": "2020/12/31", "milestoneStatus": "Complete", "milestoneStatusDesc": "VA Notice 20-09, An interim FITARA policy was signd by the Chief Acquisition Officer (CAO), and Acting Assistant Secretary for Enterprise Integration as well as the Assistant Secretary for Information and Technology and Chief Information Officer (CIO) on September 17, 2020. The Office of Strategic Sourcing (OSS) continues to circulate the policy and process through training sessions that include question and answer sessions.", "commonBaselineArea": "acquisition", "dcoiArea": "nonDataCenter" }, { "milestoneID": 37, "milestoneDesc": "Develop FITARA based training to educate VA employees on the policy and process to IT/ IT-related purchases", "milestoneTargetCompletionDate": "2020/06/30", "milestoneStatus": "Complete", "milestoneStatusDesc": "Virtual live trainings were held and made available to all VA Employees in March of 2020 to educate employees on how to enter IT/IT related acquisitions into the Budget Tracking Tool/Aquisition Review Module (BTT/ARM) for CIO FITARA Approval. Training was held regarding ARM Requestor Training (Levels I, II, III), FITARA Reviewers, Technical/Management Quality and Control Reviewer, and March 2020 System Updates. Training was recorded, uploaded, and continues to be available for On Demand needs. Additionally training regarding FITARA Overview and Awareness are available to VA Staff on Demand.", "commonBaselineArea": "acquisition", "dcoiArea": "nonDataCenter" }, { "milestoneID": 38, "milestoneDesc": "Submit DCOI Training PDF to be developed into a training module for Data Center Inventory Update respondents", "milestoneTargetCompletionDate": "2019/08/30", "milestoneStatus": "Complete", "milestoneStatusDesc": "NDCOL completed development of training content on the OMB Data Center Optimization Initiative (DCOI) policy update and submitted it for production of a training module that can be launched from one of VA's agency-wide training sites. The intent of the training is to inform staff about the history, legislation, and OMB policies related to the OMB Data Center Consolidation Initiative.", "commonBaselineArea": "nonCommonBaseline", "dcoiArea": "optimization" }, { "milestoneID": 39, "milestoneDesc": " Develop FITARA SOP to accompany FITARA Implementation Policy", "milestoneTargetCompletionDate": "2020/12/31", "milestoneStatus": "Complete", "milestoneStatusDesc": "The FITARA SOP was approved in conjuction with VA Notice 20-09 on September 17, 2020.", "commonBaselineArea": "acquisition", "dcoiArea": "nonDataCenter" }, { "milestoneID": 40, "milestoneDesc": "Review M-19-19 DCOI policy changes in requirements and identify areas of VA DCOI implementation in need of update or revision", "milestoneTargetCompletionDate": "2019/08/30", "milestoneStatus": "Complete", "milestoneStatusDesc": "OMB issued the updated policy at the end of June 2019. The new OMB policy significantly changed the optimization metrics as well as the data center definition and closure requirements. VA completed review of the new policy in August 2019 and has begun implementation of policy updates as demonstrated in Milestone 38 and in Milestone 41.", "commonBaselineArea": "nonCommonBaseline", "dcoiArea": "optimization" }, { "milestoneID": 41, "milestoneDesc": "Update VA data center inventory data collection tool to meet updated policy", "milestoneTargetCompletionDate": "2019/07/31", "milestoneStatus": "Complete", "milestoneStatusDesc": "VA updated the inventory collection tool to match the updated policy reporting requirements in July 2019.", "commonBaselineArea": "nonCommonBaseline", "dcoiArea": "optimization" }, { "milestoneID": 42, "milestoneDesc": "Close 14 data centers in FY19 per the VA DCOI Strategic Plan", "milestoneTargetCompletionDate": "2019/11/30", "milestoneStatus": "Complete", "milestoneStatusDesc": "VA closed 16 data centers in FY19, exceeding the targeted number of 14.", "commonBaselineArea": "nonCommonBaseline", "dcoiArea": "closures" }, { "milestoneID": 43, "milestoneDesc": "Complete FY19 quarterly updates of VA data center inventory for Feb, May, Aug, and Nov.", "milestoneTargetCompletionDate": "2019/11/30", "milestoneStatus": "Complete", "milestoneStatusDesc": "VA met FY19 quarterly inventory update reporting requirements for Q1-Q4 on time.", "commonBaselineArea": "nonCommonBaseline", "dcoiArea": "optimization" }, { "milestoneID": 44, "milestoneDesc": "Inform OMB of future plans for replacing existing Key Mission Facility data centers", "milestoneTargetCompletionDate": "2020/09/30", "milestoneStatus": "Complete", "milestoneStatusDesc": "Inform OMB of plans for future replacement of existing Key Mission Facility data centers to ensure mutual understanding of FITARA requirements regarding the Data Center Development Freeze approval process.", "commonBaselineArea": "nonCommonBaseline", "dcoiArea": "optimization" }, { "milestoneID": 45, "milestoneDesc": "Identify additional VAMC data centers that may require energy metering upgrades", "milestoneTargetCompletionDate": "2020/12/30", "milestoneStatus": "Complete", "milestoneStatusDesc": "List of VA Medical Center (VAMC) data centers that may require energy metering upgrades created.", "commonBaselineArea": "nonCommonBaseline", "dcoiArea": "optimization" }, { "milestoneID": 46, "milestoneDesc": "Clarify and update DCOI Data Center Inventory data collection instructions for changes related to telecom/network servers", "milestoneTargetCompletionDate": "2021/01/07", "milestoneStatus": "Complete", "milestoneStatusDesc": "Clarification obtained, VA will continue to report as-is until different guidance is provided.", "commonBaselineArea": "nonCommonBaseline", "dcoiArea": "optimization" }, { "milestoneID": 47, "milestoneDesc": "Fund planned FY21 meter implementations.", "milestoneTargetCompletionDate": "2020/12/31", "milestoneStatus": "Complete", "milestoneStatusDesc": "Funding for planned FY21 meter implementations obtained.", "commonBaselineArea": "nonCommonBaseline", "dcoiArea": "optimization" }, { "milestoneID": 48, "milestoneDesc": "Complete planned FY21 meter implementations.", "milestoneTargetCompletionDate": "2021/09/30", "milestoneStatus": "Complete", "milestoneStatusDesc": "Surveys and implementations for planned FY21 data center metering. Two of two planned implementations completed Q4 FY2021.", "commonBaselineArea": "nonCommonBaseline", "dcoiArea": "optimization" }, { "milestoneID": 49, "milestoneDesc": "Complete initial FY21 planned metering survey.", "milestoneTargetCompletionDate": "2021/06/30", "milestoneStatus": "Complete", "milestoneStatusDesc": "Complete the site survey for the first planned FY21 metering installation. Survey complete.", "commonBaselineArea": "nonCommonBaseline", "dcoiArea": "optimization" }, { "milestoneID": 50, "milestoneDesc": "Complete initial FY21 planned metering implementation.", "milestoneTargetCompletionDate": "2021/09/30", "milestoneStatus": "Complete", "milestoneStatusDesc": "Complete the implementation for the first planned FY21 metering installation. First planned implementation completed Q4 FY2021.", "commonBaselineArea": "nonCommonBaseline", "dcoiArea": "optimization" }, { "milestoneID": 51, "milestoneDesc": "Develop VA Wide on-demand training for CIO approval of acquisition strategies.", "milestoneTargetCompletionDate": "2023/06/27", "milestoneStatus": "Complete", "milestoneStatusDesc": "As of 6/27/2023 the Office of Stratigic Sourcing (OSS), in collaboration with Information Technology Workforce Development (ITWD), has completed the development of on-demand training courses instructing users on the Federal Information Technology Acquisition Reform Act (FITARA) review and approval process in the Budget Tracking Tool/Acquisition Review Module (ARM). Courses now available: ARM Management Quality and Control Reviewer, ARM Requestor Parts 1, 2, and 3. ", "commonBaselineArea": "acquisition", "dcoiArea": "nonDataCenter" }, { "milestoneID": 52, "milestoneDesc": "Complete survey for initial FY22 planned metering implementation.", "milestoneTargetCompletionDate": "2022/06/30", "milestoneStatus": "Complete", "milestoneStatusDesc": "Complete the site survey for the first planned FY22 metering installation. First planned survey completed early", "commonBaselineArea": "nonCommonBaseline", "dcoiArea": "optimization" }, { "milestoneID": 53, "milestoneDesc": "Complete initial FY22 planned metering implementation.", "milestoneTargetCompletionDate": "2022/09/30", "milestoneStatus": "Complete", "milestoneStatusDesc": "Completed the implementation for the first planned FY22 metering installation.", "commonBaselineArea": "nonCommonBaseline", "dcoiArea": "optimization" }, { "milestoneID": 54, "milestoneDesc": "Complete survey for initial FY23 planned metering implementation.", "milestoneTargetCompletionDate": "2022/09/30", "milestoneStatus": "Complete", "milestoneStatusDesc": "Completed the site survey for the first planned FY23 metering installation.", "commonBaselineArea": "nonCommonBaseline", "dcoiArea": "optimization" }, { "milestoneID": 55, "milestoneDesc": "Complete Assignment Plan.", "milestoneTargetCompletionDate": "2021/08/27", "milestoneStatus": "Complete", "milestoneStatusDesc": "The submitted and finalized Assignment Plan for the CIO FITARA approval was concurred on by OMB on 8/27/2021.", "commonBaselineArea": "acquisition", "dcoiArea": "nonDataCenter" }, { "milestoneID": 56, "milestoneDesc": "Conduct Post-Contract Review.", "milestoneTargetCompletionDate": "2024/09/30", "milestoneStatus": "InProgress", "milestoneStatusDesc": "Post-Award Contract assessments for active contracts equal to or exceeding $10M in total contract value are used to conduct comparative risk assessments via inquires, observations, inspections, and analytical procedures against alternative solutions. This information will be included to assist with making informed acquisition decisions while considering risks. It will also ensure that the contract is equipped to meet contract goals. Extended by Leadership for visibility.", "commonBaselineArea": "acquisition", "dcoiArea": "nonDataCenter" }, { "milestoneID": 57, "milestoneDesc": "Conduct Post-award Supplier Performance Management.", "milestoneTargetCompletionDate": "2022/09/30", "milestoneStatus": "Complete", "milestoneStatusDesc": "The goal of the post-award supplier performance management assessments is to identify, measure, and manage strategic supplier performance to ensure customer needs are considered, risks are mitigated, and maximum value is delivered.", "commonBaselineArea": "acquisition", "dcoiArea": "nonDataCenter" }, { "milestoneID": 58, "milestoneDesc": "Complete installation of new chiller at Austin ITC.", "milestoneTargetCompletionDate": "2022/06/30", "milestoneStatus": "Complete", "milestoneStatusDesc": "Complete installation of new chiller at Austin ITC as part of the chill water loop improvement project.", "commonBaselineArea": "nonCommonBaseline", "dcoiArea": "optimization" }, { "milestoneID": 59, "milestoneDesc": "Complete installation of new power distribution unit (PDU) at Austin ITC.", "milestoneTargetCompletionDate": "2022/09/30", "milestoneStatus": "Complete", "milestoneStatusDesc": "Completed installation of new PDU as part of the Austin ITC infrastructure upgrade project.", "commonBaselineArea": "nonCommonBaseline", "dcoiArea": "optimization" }, { "milestoneID": 60, "milestoneDesc": "Complete installation of new uninterruptable power source (UPS) at Austin ITC.", "milestoneTargetCompletionDate": "2023/09/30", "milestoneStatus": "Complete", "milestoneStatusDesc": "Completed installation of new UPS as part of the Austin ITC infrastructure upgrade project.", "commonBaselineArea": "nonCommonBaseline", "dcoiArea": "optimization" }, { "milestoneID": 61, "milestoneDesc": "Conduct Post-award Supplier Performance Management.", "milestoneTargetCompletionDate": "2024/09/30", "milestoneStatus": "Complete", "milestoneStatusDesc": "The post-award contract review and assessment process has been developed for active contracts equal to or exceeding $10M in total contract value. The process is used to conduct comparative risk assessments via inquires, observations, inspections, and analytical procedures against alternative solutions.", "commonBaselineArea": "acquisition", "dcoiArea": "nonDataCenter" }, { "milestoneID": 62, "milestoneDesc": "Conduct compliance test of the Budget Tracking Tool (BTT) FITARA Approval process.", "milestoneTargetCompletionDate": "2025/10/01", "milestoneStatus": "InProgress", "milestoneStatusDesc": "After meeting our target goals of reviewing 10% of IT related actions with estimated total contract lifecycle amounts under $15M. OSS is expanding the audit timeline, reinforcing FITARA training, and implementing additional checks and balances to the review and approval process.", "commonBaselineArea": "acquisition", "dcoiArea": "nonDataCenter" }, { "milestoneID": 63, "milestoneDesc": "Collaborate with VA Office of Acquisition and Logistics to develop a process to automatically check or, with other automated controls, to validate FITARA compliance.", "milestoneTargetCompletionDate": "2024/09/30", "milestoneStatus": "Complete", "milestoneStatusDesc": "The CAO and CIO established a FITARA Automations IPT with VA OALC, which recommended changing the IT tracking field to the FITARA approval number in the Electronic Contract Management System (eCMS) owned as an interim automation solution. This change was approved and implemented at the end of the 3rd QTR FY 24. OIT will coordinate with OAL to run a baseline report at the end of 1st Quarter FY 25.", "commonBaselineArea": "acquisition", "dcoiArea": "nonDataCenter" } ] }